The cycle
Annual compliance
The recurring obligations (accounts, GM, filings) run as a calendar across the portfolio.
Annual complianceEntity
management
In most multi-entity groups, each company’s compliance lives with a different person or spreadsheet, and the only complete picture is in someone’s head, until they leave, or simply miss a filing, and the gap surfaces when a bank or authority asks. Entity management replaces that fragility with one accountable team and one consolidated register for the whole portfolio: officers, filings, deadlines and bank relationships run as a managed cycle. No entity’s obligations depend on one person remembering them.
At a glance
One team, one register, whole portfolio.
Reliability across entities, not key-person heroics.
- Scope
- A portfolio of companies
- Holds
- Officers, filings, deadlines, banking
- In
- One consolidated register
- Replaces
- Scattered, person-dependent admin
- Removes
- Key-person risk
The essentials
What entity management is
Entity management runs a portfolio of companies as a whole rather than each separately. It puts one accountable team and one consolidated register in charge of all the entities’ officers, filings, statutory deadlines under the Code of Obligations, registers and bank relationships, with each entity’s status visible on the commercial register and tracked centrally. It replaces administration held in one person’s head with a managed system, turning a pile of separate companies into a controlled portfolio.
Who this is for
- groups and holding structures with several entities;
- family structures and funds running multiple companies;
- groups whose admin hasn’t scaled with the entity count;
- anyone with key-person risk in their compliance.
Where it fits
Entity management sits above SPV administration, runs the annual compliance cycle, and keeps the corporate-secretarial records.
The single source
The consolidated register
One current record of every entity replaces the scattered files and memory that fragmented administration relies on.
| For each entity | Kept current |
|---|---|
| Officers & seat | Directors, registered office, signatories |
| Deadlines | Accounts, GM, tax, VAT, register updates |
| Ownership | Share register and shareholdings |
| Relationships | Banks and authorities, with documentation |
The consolidated register is the single source of truth scattered administration never has: the group can see at a glance where every entity stands and what is due. It is what turns separate companies into a managed portfolio, and what means no obligation depends on one person remembering it.
How it runs
How we take it on
Map the portfolio, consolidate it into one register, then run the whole as a managed cycle.
- Step 1
Map every entity
Cataloguing all the companies, their officers, deadlines, registers and relationships: the full picture.
- Step 2
Consolidate the register
Bringing everything into one current record and closing the gaps scattered administration has left.
- Step 3
Take over the obligations
Assuming the officers, filings, deadlines and bank relationships across the portfolio.
- Step 4
Run the cycle
Tracking and meeting every deadline as one managed calendar, so nothing falls through.
- Ongoing
One accountable team
Keeping the register current and being the single point that knows every entity in the group.
Budget
What it costs
Cost scales with the number and complexity of the entities and the state they arrive in: a portfolio that needs catching up costs more to consolidate than one that is current. The managed model is typically cheaper over time than fragmented administration once the cost of missed deadlines and key-person risk is counted.
We scope and quote against the portfolio. Pricing is on request.
Discuss your portfolio
What it takes
What portfolio control requires
Reliable control across a portfolio rests on:
- one consolidated register as the single source of truth;
- one accountable team that knows every entity;
- all deadlines tracked as a single managed cycle;
- registers, officers and banking kept current;
- no obligation dependent on one person’s memory.
The gap you find when the bank asks
Fragmented administration usually looks fine, right up to the moment a bank, auditor or authority asks about a specific entity and the group discovers the filing lapsed, the register is out of date, or the only person who knew has left. By then the gap is already a problem: a frozen account, an audit qualification, a late-filing consequence. The point of entity management is that this moment never arrives, because every entity’s obligations are held in one current system rather than in scattered memory. Control across the portfolio is not visible until it is missing, which is why it is worth having before then.
Why Goldblum
The portfolio: the work behind it
Consolidating a group into one accountable system with a single register, and running it as a managed cycle, is the work this firm does.
One register
A single source of truth
Every entity’s officers, deadlines, ownership and relationships in one current record, not scattered across people and files.
One team
No key-person risk
One accountable team that knows all the entities, so the group’s compliance never depends on one person being there.
Managed
Run as a cycle
All the portfolio’s deadlines tracked and met as one calendar, so nothing falls through the gaps between entities.
Related
Around the portfolio
Governance
Corporate secretarial
The meetings, minutes and share registers kept properly for every entity in the group.
Corporate secretarialFlagship
SPV administration
The single-entity back office the portfolio layer sits on top of.
SPV administration
FAQ
Entity management: FAQ
01What is entity management?
Entity management is the coordinated administration of a portfolio of companies as a whole, rather than each one separately. It puts one accountable team and one consolidated register in charge of all the entities' officers, filings, statutory deadlines, registers, and bank and authority relationships, so a group with several or many companies has a single, reliable view of every entity's obligations and status. It is the difference between a portfolio whose compliance is held in one person's head and spreadsheets, and one run as a managed system. For groups, family structures and funds with multiple entities, it replaces fragility with control.
02What problem does it solve?
Scattered, person-dependent administration. In many groups each entity's compliance lives with a different person, adviser or spreadsheet, deadlines are tracked informally, and the only complete picture is in the head of whoever has been there longest. When that person leaves, or simply misses something, filings lapse, registers fall out of date, and the group discovers the gap only when a bank, auditor or authority asks. Entity management removes that fragility by consolidating everything into one accountable system with one register, so no entity's obligations depend on one person remembering them. The value is reliability across the portfolio, not heroics by an individual.
03What does the consolidated register contain?
A single, current record of every entity in the portfolio: its officers and directors, its registered office and seat, its filing and statutory deadlines, its share register and ownership, its bank relationships and authorities, and the status of each obligation. Instead of this being spread across people, files and systems, it sits in one place that is kept up to date, so the group can see at a glance where each entity stands and what is due. The consolidated register is what turns a pile of separate companies into a managed portfolio: it is the single source of truth that scattered administration never has.
04How is this different from administering one entity?
The administration of each individual entity (its bookkeeping, governance, filings) is similar, but entity management adds the layer above: coordination across the whole portfolio, a consolidated view, shared deadline tracking, and one accountable team that knows every entity rather than each company being an island. For a single company, single-entity administration suffices; for a group with multiple companies, the cost of fragmentation (missed deadlines, inconsistent records, key-person risk) grows with each entity, and the coordinating layer is what controls it. We provide both, and the portfolio layer is what entity management specifically adds.
05What about deadlines and filings across many entities?
They are run as one tracked calendar rather than entity by entity. Each company has recurring obligations (accounts, the general meeting, tax and VAT filings, register updates) and across a portfolio these multiply into a stream of deadlines that informal tracking eventually drops. Entity management holds them all in one system, with ownership and lead times, so each is met on schedule and nothing falls through the gap between entities or people. The point is that no deadline depends on someone happening to remember it. We run the portfolio's deadlines as a managed cycle, which is also what keeps every entity clean year on year.
06Does entity management handle the bank relationships?
It coordinates them. Across a portfolio, each entity may have its own bank relationships, signatories and mandates, and keeping these current (correct signatories, updated documentation, satisfied bank reviews) is part of keeping the entities operational. Entity management holds a consolidated view of the banking across the portfolio and keeps the relationships and authorities in order, so a bank query about any entity meets a complete, current file rather than a scramble. The banking itself stays with the banks; what we manage is the administrative relationship and documentation that keep each entity's accounts in good standing across the group.
07Who is this for?
Groups, family structures, funds and holding arrangements with more than one Swiss entity, particularly those that have grown to several companies without the administration scaling to match. The symptoms are familiar: no single view of all the entities, compliance dependent on one or two people, occasional missed filings discovered late, and registers that are not quite current. Anyone whose portfolio has outgrown informal, person-dependent administration is the audience. We take groups from scattered to systematic, and run the portfolio as a managed whole thereafter.
08Can you take on a portfolio that is behind on its admin?
Yes, and a portfolio that is behind is exactly the kind that most needs it. Taking on a group with lapsed filings, out-of-date registers or missing records means first a catch-up: cataloguing every entity, finding the gaps, and bringing the filings, registers and beneficial-owner reporting current before they are exposed. Once the portfolio is current, it moves onto the managed cycle so it stays that way. The catch-up is more work than maintaining a clean portfolio, but it is far better done deliberately now than discovered by a bank or authority later. We assess the state on arrival, are candid about what is behind, and bring it current on a clear plan.
09How does this work across multiple jurisdictions?
Many groups have entities in several countries, and the principle of one accountable view holds across them, but the local obligations differ, so each jurisdiction's entities must be administered to its own rules while feeding a single consolidated picture. For the Swiss entities we run the full administration directly; for entities elsewhere, we coordinate with local providers so their status, deadlines and records still appear in the one register and nothing falls into a gap between jurisdictions. The value of the consolidated view is greatest when the portfolio is international, because that is where fragmentation is worst. We hold the whole picture and coordinate the parts.
10Can Goldblum manage the whole portfolio?
Yes. We consolidate a group's entities into one accountable system with a single register, take over the officers, filings, deadlines, registers and bank relationships across the portfolio, and run them as a managed cycle so every entity stays clean and current. One team knows all the entities, removing the key-person risk and the fragmentation that scattered administration carries. Because we also administer the individual entities and provide directorship, registered office and the substance package, the portfolio layer sits on top of a back office we run, making the whole coherent. The result is reliable control across the group rather than compliance held together by individuals.
Has your portfolio outgrown its admin?
Tell us how many entities you run and how. A partner consolidates them into one accountable system with a single register, run as a managed cycle.